How to Share and Edit Your Data Safely

securing Google Docs: essential tips

When dealing with information that is sensitive it’s essential to share your files in the most secure way. First of all be sure to only share info they require access to. This reduces the likelihood that a large portion of your information declines into the incorrect hands inside the event of leaks or breaches. Make sure that you use tools that block non-authorized edits to files. There are programs that encrypt files when you and another person are working on an Excel spreadsheet. This will stop malicious or accidental changes, as well as ensure the accuracy of the numbers.

A password is a different way to ensure your data is secure. It acts as a gatekeeper and protects all of your information. You should also create protocols for safe transfers of files, like Web communication protocols, which function as police escorts along the data highway. They allow different systems and devices to communicate easily across the Internet without being hindered by malware, virus or other threats.

Watermarking can be used to safeguard sensitive information and to ensure best practices. It adds a layer of protection and lets you know who is using what. Additionally, you can set an expiration date on download links and revoke access to a file after a specified period of time, removing the possibility for hackers, or even employees who aren’t authorized to store personal information for longer than is necessary. And once you no longer need to keep a file you should create a rule that instructs your employees on how to overwrite it a couple of times (like digital shredding or degaussing) so that it’s not to be resurrected in the future.