How to Conduct a Successful Remote Board Meeting

The spread of the disease is making it more difficult for non-profit organizations to gain community support and run. Many are currently relying on remote meetings to make crucial decisions and ensure their existence. However it can be a challenge boardgreenroom.com/best-video-conferencing-software to conduct a successful remote board meeting without the physical presence of all the board members.

A clearly defined agenda will aid in keeping your remote board meeting on topic and focused. Include your board in the process of setting the agenda. This will help you decide what issues should be discussed. Then, distribute the agenda in advance to everyone who will be attending so they can prepare. This will ensure that they are fully aware of the topics to be discussed and they can add anything to the agenda prior to. Utilizing a secure board portal for the distribution of agendas and other materials will also help to reduce security risks.

Video can be used to enhance engagement in remote board meetings, by adding a vital face-toface aspect to discussions. Additionally video makes it simpler for attendees to look at the body language of others and take note of non-verbal signals like impatience, boredom or even excitement.

It can be a challenge for busy boards to plan meetings in person, especially when they have a lot of personal and professional commitments. With remote board meeting software, finding a convenient time for all attendees can be much easier. Tools like SavvyCal’s free polls for meetings let you propose multiple times for your meeting and let participants vote on the times that work best for them. This will save you time and energy by eliminating the need to send back and forth email.