Creating a Well-Orchestrated Board Meeting Agenda

The agenda for your board meeting is the roadmap that drives productive meetings and helps your organization achieve its goals. It sets the tone for the entire meeting, outlines the topics that will be discussed, and ensures that everyone has the same chance to be involved.

Sending out the agenda well in advance can help attendees be well-prepared and ready to participate. Also, it gives attendees the ability to ask questions and give feedback in advance of the actual meeting. It’s best to have someone who has a thorough knowledge of your organization’s goals as https://www.boardroomadventures.com/ well as compliance requirements and the current business environment charge of preparing a well-organized agenda for board meetings. Generally, this will be the founder of the company or board chairperson.

Begin the meeting by calling the meeting to order. Then, review the minutes of the previous meeting. Include a section of reports from the department’s key committee heads (e.g., Governance Committee report and Finance Committee report). Include an area for items from the past (follow-ups ongoing projects or proposals) and new items (strategic initiatives or proposals).

Don’t overdo it. Too much information can be overwhelming for participants and make it difficult to have the flow of discussions. It is better to place more detail in separate documents that can be handed out to attendees who are interested afterwards instead of filling the agenda with unnecessary detail or long reports. The board chairperson will officially end the meeting after all issues open and any new business have been dealt with.